Welcome to the Schulich Guest Invitation Pages! Faculty members will be able to share their guest planning and funding requests/confirmation through a form (Performance | Research) that will be forwarded to the Department Chair for approval and offer Devon Wilkinson, Production and Events Administrator, the details required for contract preparation and assistance in guest management.
Once the basic event details (date, venue, type of visit) and funding have been confirmed by the Department Chair or Area Coordinator, an email, with the requestor in copy, will be sent to your guest requesting that they complete our Guest Artist and Lecturer Information Form.
The guest form, along with the information you provide in the request form will allow us to securely collect all the information required to prepare a letter of agreement. The information input by the guest will allow Devon to select the most appropriate payment type.
How are guest payments processed at Schulich?
For the Fall 2023 and Winter 2024 semesters there will be several routes for payment to guests following their event:
In-Person Guest Payment Types:
1 – Canadian – through Workday via direct deposit on a payroll date | approximately 2 weeks
2 – Vendor (ex: Canadians with GST/HST/QST, International guest with company or LLC) – through Vendor Purchasing with an invoice | 30-45 days following vendor setup and creation of a purchase order
3 – International and Non-Resident Canadian – through Workday via cheque (US residents) or wire transfer (all other international residents) and following government approvals of tax-waiver application | 4-6 month for government form processing
Remote Guests:
1 – Canadian – through Workday via direct deposit on a payroll date | approximately 2 weeks
2 – Vendor (ex: Canadians with GST/HST/QST, International guest with company or LLC) – through Vendor Purchasing with invoice | 30-45 days following vendor setup and creation of a purchase order
3 – International and Non-Resident Canadian – through expense report via cheque (US residents) or wire transfer (all other international residents) | approximately 4-5 weeks
Please complete the Guest Request form for your department: